Although the COVID-19 pandemic still looms large over almost every part of the world, businesses and consumers across the globe are doing their best to maintain their “new normal.” And for some businesses, this means planning and carrying out in-person events.
The pandemic has changed the event planning industry on many fronts, and you can expect more of the same in 2022 and beyond. Fortunately, when you take the right steps up front, you can minimize the risk of a costly and/or time-consuming mistake.
Here are three questions you should answer before you get started planning your next event:
What are the COVID-specific regulations and requirements set forth by the venue?
Before booking a venue, learn more about any regulations and requirements that could impact your planning.
Is there a limit on the number of attendees? Are all attendees required to be vaccinated?
No two venues will take the same approach to their regulations and requirements, so be sure to individually check on this before booking.
What steps will you take to lessen the risk of COVID spread?
The venue itself can help with this, but you’ll need to make some high-level decisions yourself. This can include but is not limited to:
- Requesting that all attendees show proof of vaccination or a negative COVID test
- Requesting that all attendees wear a mask throughout the duration of the event
- Reminding attendees to stay home if they’re feeling under the weather
How can you ensure a successful event while taking into consideration the changes forced by the pandemic?
There’s no denying the many ways that the pandemic has changed the event planning industry, but that doesn’t mean you have to settle for “less than the best.” Instead, look for things you can do to ensure success despite the current health risks and restrictions.
Do you need to trip your invite list so attendees have more personal space? Can you share information before the event that will help keep attendees safe, while providing peace of mind?
Event planning in 2022 will be different than in 2021. Since there’s no way of knowing if the pandemic will take another twist or turn over the next 12 months, the best you can do is prepare for the here and now.